Annual Giving Coordinator

Full Time

Posted On June 07, 2022

Description

Peconic Land Trust is a non-profit organization with the mission of conserving Long Island’s working farms, natural lands, and heritage for our communities now and in the future. Our Fundraising Department is looking for an Annual Giving Coordinator to assist with communications, strategy, and project management including grant applications and reporting. We are looking for a positive individual who wants to make a difference on Long Island. This is a hybrid position.

Job Responsibilities include:

Annual Giving Program

Assist with the plans, development, and implementation of the Trust’s annual giving campaigns, including four annual appeals, Suffolk Profiles (new homeowners) various venture projects, Earth Day (month), Giving Day (month), End of Year emails, Bridge Gardens, and Quail Hill Farm
Participate in strategy development, timelines, and database segmentation for the annual giving appeals including all direct mail, email, and event invitations
Writes copy for direct mail, email, support portfolios, website, online forms, social media related to the giving campaigns

Mail House Coordinator

Coordinates with mailing house on mailing schedule and printing/mailing of materials on all annual appeals, except for acknowledgement letters
Partners with the Manager of Donor Information to produce segmented mailing lists and code constituent records
Reviews, codes, and signs off on invoices from mailing house to maintain consistent and accurate accounting records
Works with the mail house to send out solicitations to new homeowners (aka Suffolk Profiles)
Keeps up to date on Postal Service regulations and makes sure that the Trust is compliant

Grant Relations

Project manages all aspects of applying for a grant and reporting back if awarded, coordinating with other departments to pull in the information needed to apply
Maintains grant information in the database and for review by our Fundraising Strategy Team
Keeps Grants Gateway current for all Federal and State grants

General Administration responsibilities

General assistance to the overall operation of the office as needed
Perform other work-related duties as may be deemed appropriate by the President
Report any problems, concerns, or grievances to your supervisor or the Director of People and culture
Track all billable and non-billable time in Harvest
Attend required events

Organization Development responsibilities

Every staff member has a personal responsibility through their daily work to cultivate professional relationships with the broader community, enhance the donor experience, and document appropriate information in Trust files and databases-all to maximize opportunities and financial resources to further the trust’s mission
Proactively work toward the continuous improvement of workplace efficiency and effectiveness, including identification of areas in need of improvement, and participation in corrective efforts
Design and maintain a personal system for providing and receiving the feedback necessary to effectively perform job functions, and for helping others effectively meet their job responsibilities
Work effectively with others, always retaining a focus on Trust’s goals, objectives, and mission, recognizing that the Trust’s success is measured by the ability of its staff to work together
Develop and implement a plan for personal development and improvement
Maintain high standards of safety through all operations to ensure that no employee is required to work under conditions that are hazardous, unsanitary, or unsafe in any way.

Requirements

Qualified candidates should possess:

3 to 5 years' experience successfully coordinating a non-profit direct mail program
Bachelor’s Degree in Communication or Business from an accredited school a plus
Ability to write quickly and in a range of styles that appeal to different audiences
Experience analyzing and communicating data to develop strategies for timelines and audience segmentations
Strong organizational and interpersonal skills
Must be meticulous and produce accurate work
Strong computer skills required, including but not limited to Microsoft Suite and CRMs
Excellent written, listening, and oral communication skills
Must have the ability to manage multiple tasks and responsibilities effectively in a demanding environment
Must be responsible and possess the ability to exercise good judgment and follow-through on tasks independently
Ability to work independently and as a collaborator with a positive, upbeat attitude.

Peconic Land Trust is committed to attracting and retaining a diverse staff. We will honor your experiences, perspectives, and unique identity. Together, our board, team, and community strive to create and maintain a working and learning environment that is inclusive, equitable, and welcoming.